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Midlothian Youth Football League

2019 MYFL By Laws

2019 MYFL By Laws

Bylaws of M.Y.F.L., Inc.
A Texas Non-Profit Corporation


Article 1: Location of Offices
The name of this corporation is M.Y.F.L., Inc. It is a Texas nonprofit corporation with principal offices in Midlothian, TX.


Article 2: Purpose
This corporation is a nonprofit corporation and is not organized for the private gain of any person. It is organized under the Texas NonProfit Corporation Act for public and charitable purposes. The specific purposes of this corporation are to operate an amateur youth football league, instruct youth in Midlothian on the skills of football & cheerleading activities, promote participation by youth and their parents in these activities, and to engage in any other lawful activities permitted under the Texas Non-Profit Corporation Act.


Article 3: Membership
The corporation shall have no shareholders. The members (“Parents, legal guardians, coaches and Board of Directors”) in the activities promoted by this association shall have voting rights, if in good standing with the league and are paid in full, as it pertains to the election of the Board of Directors (“Board”), ratification by 2/3 majority of the Parents of the actions undertaken by the Board (majority shall be determined from the number of Parents present at the regular meeting of the Board at which the ratification is proposed), and other items as may time-to-time be specified by the Board. All other rights and actions for day-to-day operation of the association shall vest in the Board. Board positions will be voted on every year, half of the positions voted on even numbered years and the other half voted on odd numbered years.


Article 4: Directors

Section 4.1 Powers
Subject to limitations of the Articles and these Bylaws and of pertinent restrictions of the Texas Non-Profit Corporation Act, all of the activities and affairs of the corporation shall be exercised by or under the direction of the Board of Directors. Without prejudice to these general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers enumerated in these Bylaws:

 

  1. (a)  To select and remove all the appointed officers, chairmen, or coaches by majority vote of the corporation, prescribe duties for them

    as may not be inconsistent with law, with the Articles of Incorporation, or with these Bylaws, fix the terms of their offices and their compensation, and in their discretion require from them security for faithful service.

  2. (b)  To make disbursements from the funds and properties of the corporation as are required to fulfill the purposes of this corporation as are more fully set out in the Articles of Incorporation and generally to conduct, manage, and control the activities and affairs of the corporation and to make rules and ‘regulations not inconsistent with law, with the Articles of Incorporation, or with these Bylaws, as they may deem best.

  3. (c)  To adopt, make, and use a corporate seal and to alter the form of the seal from time to time as they may deem best.

  4. (d)  To borrow money and incur indebtedness, for the purposes of the corporation and to execute and deliver, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of debt and securities.

 

(e) To the extent permitted by the exempt status of the organization, to carry on a business at a profit and apply any profit that results from the business activity to any activity in which it may legally engage.


Section 4.2 Identification of Officers as Directors
All elected officers of the corporation shall serve as Directors of the corporation and shall have all powers vested in the Board of Directors. Throughout these Bylaws, unless otherwise specifically delineated as an “Officer”, the term “Director” shall mean and include all elected officers of the corporation.


Section 4.3 Number of Directors
The authorized number of Directors of the corporation shall be not less than seven and not more than twelve, with the exact number to be determined from time to time by the Directors until changed by an amendment of the Articles of Incorporation or by an amendment to these Bylaws. The number may be changed by the vote or written assent of a majority of the directors then in office.


Section 4.4 Qualifications
Each Director must (1) be a Parent of a participant and at least one of their children must have participated in the activities promoted by the corporation for at least one (1) year immediately prior to election or (2) have volunteered for at least one (1) year as a coach, assistant coach, or approved board position. Each Director must believe without reservation in the purposes of the organization. All Directors must submit to a criminal and local background check.


Section 4.5 Nominations for Office or Director
Each individual interested in running for office shall submit a Notice of Intent to run to the Secretary no later than twenty-one (21) days prior to the last home game of the regular playing season. The Secretary shall notify each Team Representative and the Directors of the slate of officers to be voted upon no later than one week prior to the last home game of the regular playing season. It shall be the duty of the Team Representative for each team participating in the activities promoted by the corporation to notify the Parents of that team as to the slate of officers.

Section 4.6 Election of Officers and Directors

The offices of President, Secretary, Treasurer, Equipment Manager, and Cheer Director shall be filled by a ballot vote by the majority of MYFL members during calendar years ending in odd numbers.  The offices of Vice President, Town Representative, Special Projects, Rules Chairman, Assistant Cheer Director, board approved positions, and Registrar shall be filled by secret ballot vote by the majority of MYFL members during calendar years ending in even numbers on a date chosen by the BOD.


Section 4.7 Vacancies

Any Director may resign effective on giving written notice to the President, or the Secretary of the Board, unless the notice specifies a later date or condition for the effectiveness of such resignation.

(a)              If the resignation is to take effect immediately or at some future time, a successor may be selected by majority vote of Board of Directors before that time, to take office when the resignation becomes effective. This person that is appointed will not be allowed to vote. Or

 

(b)              Vacancies in the Board shall be filled by special election with secret ballots cast by Parents on a date noticed at least seven (7) days in advance. This person will be allowed to vote.

Each Director so elected shall hold office until the expiration of the term of the replaced Director and until a successor has been named and qualified.

A vacancy or vacancies in the Board shall be deemed to exist in case of the death, resignation, or removal of any Director, or if the authorized number of Directors is increased.

The Board may declare vacant the office of a Director who has been declared of unsound mind by a final order of court, or convicted of a felony or been found by a final order or judgment of any court to have breached any duty arising under the Texas Non-Profit Corporation Act.

No reduction of the authorized number of Directors shall have the effect of removing any Director prior to the expiration of the Director’s term of office.

The MYFL Board of Directors has 30 days from the beginning of tackle season to hold a vote/nomination for vacant positions.


Section 4.8 Removal of Directors/Members/Participants
A. Director may be removed from office if any of the following has been found to have occurred:

 

  1. (1)  The Director misses two or more consecutive board meetings, three meetings in a calendar year (unless excused by a majority vote of the Board of Directors) and Saturday work schedule shall have his/her position automatically declared vacant.

  2. (2)  The Director becomes physically incapacitated or his or her inability to serve is established in the minds of a majority of the Board.

  3. (3)  A conflict of interest is found to exist between the Director and the corporation.

  4. (4)  The Director is found to have engaged in activities or actions that are directly contradictory to the best interests of the corporation.

  5. (5)  The Director is found to be engaged in the misrepresentation of the corporation and its policies to outside third parties, either willfully, or on a repeated basis.

  6. (6)  The Director has not continued to meet the qualifications set forth in Section 4.4.

  7. (7)  Failure to fulfill his/her responsibility as a Board Member or circumvention of the bylaws or rules of the association shall be grounds

    for removal.

  8. (8)  Subject to a Board vote, the Director will be required to pay full price for uniforms, registration, and $50.00 in concession stand fees. Failure to pay will result in permanent removal from league for the said Director/Coach and his/her children.

 

Before any removal occurs, the Director will be advised of the allegation and the basis for the allegation, and will be given an opportunity to present to the Board any contrary evidence, or explanation he or she may have. Removal must be by a majority vote of all the Directors at the next scheduled board meeting.


B. Disciplinary Action/Removal of Members (Parents and Legal Guardians of Participant) Members will receive 1 written warning.

 

  1. (1)  A verbal warning will be administered by two Board of Director members if possible. Those Board of Directors members will then

    be required to follow-up with the Board with an electronic account of interaction to be discussed at the next scheduled board

    meeting.

  2. (2)  The written warning will explain to them that they have been warned for whatever the Board has found the Member in fault of. The

    warning will explain to the Member the magnitude of the next one if received.

  3. (3)  A second offense will result in the removal of the Member and/or Participant from the MYFL, by a majority vote of the Board.

 


C. Reasons for disciplinary action but not limited to.

(1) The MYFL will not tolerate any Member not to abide by any part of the MYFL Bylaws.   

 

  1. (2)  The MYFL will not tolerate any threats made towards any other Member, Board Member, or Participant by word of mouth, e-mail, post-marked mail, or any other electronic communication.

  2. (3)  Not abiding by the MYFL-Player or MYFL-Cheerleading Guidelines, member or coaches’ guidelines.

  3. (4)  The MYFL will not tolerate any attempt of defamation of character or slander of another Member, Board Member or Participant of

    the MYFL

  4. (5)  Or any other inappropriate behavior as deemed by the Board of Directors.

 


Section 4.9 Place of Meetings
Notwithstanding anything to the contrary provided in these Bylaws, any meeting (whether regular, special or adjourned) of the Board of Directors of the corporation may be held at any place within or outside the City of Midlothian that has been designated for that purpose by the President.


Section 4.10 Regular Meetings
Regular meetings of the Board shall be held without call or notice at a time and location designated by the President. The Board of Directors has the right to go into Executive Session which is not recorded and at which all non-members will be dismissed from the meeting.


Section 4.11 Parent Meetings
Regular meetings of the Parents shall be held as noticed by the President, with at least (7) days’ notice, at the time and location as designated by the President.


Section 4.12 Special Meetings
Special meetings of the Board of Directors may be called at any time by order of the President, Vice President, Secretary, Treasurer, or of two or more of the Directors


Section 4.13 Notice of Special Meetings
Special meetings of the Board shall be held within 4 days’ notice by first class mail or a 48-hour notice given personally or by telephone, including a voice messaging system or other system or technology designed to record and communicate messages, telegraph, facsimile, electronic mail, or other electronic means. Any notice shall be addressed or delivered to each Director or at the Director’s address as it is shown on the records of the corporation or as may have been given to the corporation by the Director for the purpose of notice or, if the address is not shown on the records or is not readily ascertainable, then at the place at which the meetings of the Directors are regularly held.


Section 4.14 Quorum
Except as otherwise provided in these Bylaws, a majority of the authorized number of Directors shall constitute a quorum except when a vacancy or vacancies prevents this majority, whereupon a majority of the Directors in office shall constitute a quorum, provided such majority shall constitute one third of the authorized number of Directors. A majority of the Directors present, whether or not a quorum is present, may adjourn any meeting to another time and place. Except as the Articles of Incorporation, these Bylaws and the Texas NonProfit Corporation Act may provide, the act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be the act of the Board of Directors.


Section 4.15 Adjournment
A majority of the Directors present, whether or not a quorum is present, may adjourn any Directors’ meeting to another time and place. Notice of the time and place of holding an adjourned meeting need not be given to absent Directors if the time and place be fixed at the meeting adjourned, except as provided in the next sentence. If the meeting is adjourned for more than 24 hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the Directors who were not present at the time of the adjournment.

 

 

Section 4.16 Action Without Meeting
Any action required or permitted to be taken by the Board may be taken without a meeting if a majority of members of the Board individually or collectively consents in writing or by electronic media to the action. The consent or consents shall have the same effect as a majority vote of the Board and shall be filed with the minutes of proceedings of the Board.


Section 4.17 Rights of Inspection
Every Director shall have the absolute right at any reasonable time to inspect and copy all books, records, and documents of every kind, and to inspect the physical properties of the corporation of which the person is a Director, for a purpose reasonably related to that person’s interest as a Director. Every Parent shall have the absolute right at any reasonable time to inspect all books, records, and documents of every kind of the corporation.


Section 4.18 Appointed Board Members and Official Board Committees
Appointed Board Members and Committees of the Board (Assistant Equipment Manager and Head Team Representative) may be appointed by resolution passed by a majority of the whole Board. Committees shall be composed of two or more members of the Board and/or Parents, and shall have the powers of the board as may be expressly delegated to it by resolution of the Board of Directors, except with respect to:

 

  1. (A)  The approval of any action for which the Texas Non-Profit Corporation Act required approval by the Board as a whole;

  2. (B)  The filling of vacancies on the Board or on any committee;

  3. (C)  The fixing of compensation of the Directors for serving on the Board or on any committee;

  4. (D)  The amendment or repeal of Bylaws or the adoption of new Bylaws;

  5. (E)  The amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repeated

  6. (F)  The appointment of other committees of the Board or the members thereof;

  7. (G)  The expenditure of corporate funds to support a nominee for Director after there are more people nominated for Director than can be elected; or

  8. (H)  The approval of any self-dealing transaction.

 

The Board shall have the power to prescribe the manner in which proceedings of any committee shall be conducted. In the absence of any prescription, the committee shall have the power to prescribe the manner in which its proceedings shall be conducted. Unless the Board or committee shall otherwise provide, the regular and special meetings and other actions of any committee shall be governed by the provision of this Article applicable to meetings and actions of the Board. Minutes shall be kept of each meeting of each committee.


Section 4.19 Appointed Chairmen
The Board shall have absolute authority, in its discretion, and by majority vote of the Board, to appoint chairmen as needed to assume and perform particular duties. These chairmen, include, but are not limited to, the positions of Concessions Chairman, Publicity Chairman, and Donations Chairman.


Section 4.20 Fees and Compensation

Directors and Officers (as such) shall not receive compensation for their services as Directors or Officers.  Directors and Officers may receive reimbursement for Board approved expenditures up to $200 incurred pursuant to resolution passed by two non-related Board Members at a regular or special meeting of the Board.  With the exception, a director may receive up to a $1,000.00 reimbursement with majority vote of the Board of Directors via in person vote, regularly held meeting, special meeting, or electronic vote.  Reimbursement for expenses may be fixed or determined by the Board. All purchases and or orders over $500 must be board approved.


Article 5 Duties of Officers and Directors

Section 5.1 Inability to Act
In the case of absence or inability to act of any officer of the corporation and of any person authorized by their Bylaws to act in his or her place, the Board of Directors may from time to time delegate the powers or duties of the officer to any other officer, or any director or other person whom the Board may select.


Section 5.2 President
The President shall have general supervision, direction and control of the activities and Officers of the corporation. The President shall preside at all meetings of the Board of Directors. The President shall be an ex-officio member of all the standing committees, and shall have the general powers and duties of management usually vested in the office of a President of a corporation, and shall have such other powers and duties as may be prescribed by the Board of Directors of the Bylaws. The President shall be the MYFL Public Affairs Officer. Not limited to emails, phone calls, and social media. The President shall only vote on matters before the Board of Directors in the event of a tie.  The President shall vote on all matters and will be the tie breaker vote in case of a tie.


Section 5.3 Vice President
In the absence or disability of the President, the Vice President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions on, the President. The Vice President shall represent the MYFL at any meeting of the Midlothian Parks Board and/or any meeting with MISD concerning the MYFL. If the Vice President cannot attend the meeting, he/she shall contact the President who will assign a substitute designee for that meeting. The Vice President shall have other powers and perform other duties from time to time prescribed by the Board of Directors or the Bylaws including securing practice and game sites. The Vice President shall be responsible for media relations unless delegated to other board members. Not limited to emails, phone calls, and social media.


Section 5.4 Secretary
The Secretary shall keep, or cause to be kept, a book of minutes at the principal office or other place as the Board of Directors may order, of all meetings of the Board and its committees, with the time and place of holding, whether regular or special, and if special, how authorized, the notice of the meeting given the names of those present at the Board and Committee meetings and the proceedings of the meetings. The Secretary shall keep, or cause to be kept, at the principal office in the City of Midlothian, the original and a copy of the corporation’s Articles and Bylaws, as amended to date. The Secretary shall keep and maintain the rosters of all football participants. The Secretary shall give, or cause to be given, notice of all meetings of the Board and any committees of the Board required by these Bylaws or by law to be given, shall keep the seal of the corporation in safe custody, and shall have other powers and perform other duties as prescribed by the Board.


Section 5.5 Treasurer
The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation. The books of account shall at all reasonable times be open to inspection by any Director. The Treasurer shall deposit all monies and other valuables in the name and to the credit of the corporation with depositories designated by the Board of Directors. The Treasurer shall disburse the funds of the corporation as may be ordered by the Board of Directors, shall render to the President and the Directors, at each meeting of the Directors or whenever they request it, an account of all of his or her transactions and of the financial condition of the corporation, and shall have other powers and perform other duties as may be prescribed by the Board of Directors. The Treasurer shall interact with a board approved tax professional. Two signatures will be required when counting money. Only recognized members of the board can sign.  . Treasure will bring the bank ledger to every meeting.


Section 5.6 Town Representative
The Town Representative shall represent the Board and attend all meetings of the Brazos Valley Youth Football Assoc., and report monthly to the Board the items decided upon at the Brazos Valley meeting and shall have other powers and perform other duties as may be prescribed by the BOD. Will organize an annual coaches meeting and will have the responsibility of the coaches throughout the season.  Responsible for assigning players to teams or oversee the assignment of players to teams and certify that all players are assigned to teams based on MYFL and BVFA guidelines


Section 5.7 Cheerleading Director
The Cheerleading Director shall be responsible for (1) scheduling clinics, and workshops for the cheerleading participants, (2) select coaches for approval by the B.O.D, (3) assist with information for activities (4) assist with information for news media releases, (5) assist with Homecoming activities, (6) create/update rules for cheer participants, and shall have other powers and perform other duties as may be prescribed by the BOD.


Section 5.8 Equipment Manager
The Equipment Manager shall be responsible for securing, maintaining, and keeping an inventory of all necessary equipment and uniforms for the MYFL, issuing equipment to players, collecting equipment from Head Coaches at end of season, maintaining the field during the playing season, appointing and organizing volunteers to assist in maintaining the fields, and shall have other powers and perform other duties as may be prescribed by the Board of Directors.


Section 5.9 Rules Chairman
The Rules Chairman shall receive rule violations from Parents, notify the Board of any such rule violations, enforce the rules of the MYFL and the Brazos Valley Football Assoc. (“BVFA”), and direct the course of action for inappropriate behavior at any and all MYFL or BVFA games or functions. Act as USA Football Commissioner to enroll and organize coaches in Heads Up Program. 


Section 5.10 Director of Special Projects
The Director of Special Projects shall organize and coordinate any special projects undertaken by the MYFL including, but not confined to, Picture Day, Punt, Pass and Kick, Meet the Team, Homecoming Parade, Homecoming Ceremonies, Playoffs, End of Year Banquet, Raffles, Fundraisers, trophies, awards, etc. and additional duties as assigned by the BOD or any special project approved by MYFL.


Section 5.11 Gates/Concession Director
The Gate/Concession Director shall perform all duties regarding Gates and Concessions including the set up and tear down of gate tables at all games, startup monies for gate and concessions, catalog and deposit monies to MYFL Treasurer, schedule gate workers and general oversight of concession stand, including inventory, stocking, etc. as well as other duties assign by the BOD. Position isrd subject to contract with 3 party vendor.


Section 5.12 Registrar/Player Agent
The Registrar/Player Agent shall organize and coordinate sign ups and registration, receive all registration monies, catalog and deposit such monies to MYFL Treasurer, organize and assist with coordinating player draft, as well as other duties assigned by the BOD.


Section 5.13 Assistant Cheer Director
The Assistant Cheer Director shall assist the Cheer Director with all cheer duties, and perform any other duties as directed by the BOD.


Section 5.14 Saturday Work Schedule (Home Games)
All members of the MYFL Board are required to work Saturdays of which the MYFL secretary will be in charge of the schedule. If the member’s game is played away from home the member is required to work both before and after the away game and notify the Vice President and/or Town Representative of his/her schedule.

Section 5.15 Team Representatives/Team Parent

The parents shall select another parent to serve as Team Representative for their team. The Head Coach of the team shall be responsible for the Team Representatives actions and responsible for advising the Board of the identity of the parent appointed as Team Representative.  The Team Representative shall be responsible for reporting to the Board from the time the first practice begins through the last game (regular, tournament, bowl, or championship) that the team participates in.  The Team Representative shall also be responsible for ensuring that parents are notified of Board decisions, upcoming parent meetings, or any other matter which may concern the Parents.  The Board of Directors reserves the right to reject the appointment of a Team Representative/Team Parent at any time during the league year.


Article 6 Other Provisions

Section 6.1 Endorsement of Documents; Contracts
Subject to the provisions of applicable law, any note, mortgage, evidence of indebtedness, contract, conveyance, or other instrument in writing, and any assignment or endorsement thereof, executed or entered into between this corporation and any other person, when signed by any three of the President, Vice President, Secretary, or Treasurer of this corporation shall be valid and binding on this corporation.

The Board of Directors, except as otherwise provided in the Bylaws, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name of and on behalf of the corporation. This authority may be general or confined to specific instances. Unless so authorized by the Board of Directors, and except as provided in this Section, no officer, agent or employee shall have any power or authority to bind the corporation by any contract or agreement, or to pledge its credit, or to render it liable for any purpose or to any amount.


Section 6.2 Corporate Records and Reports
The corporation shall maintain adequate and correct accounts, books and records of its business and properties for at least seven years. All these books, electronic data base storage, records, and accounts shall be kept at its principal place of business in the City of Midlothian, as fixed by the Board of Directors from time to time.


Section 6.3 Amendments
These Bylaws may be amended or repealed in whole or in part, and new Bylaws adopted by The Board of Directors. Amendments to Bylaws may be made on an annual basis from the time the new Board is elected until the first game of the following season by majority vote by the Board. Any Amendment made to the Bylaws after the first game of the following season shall only be amended by a unanimous vote of the Board.


Section 6.4 Certification and Inspection of Bylaws
The original or a copy of these Bylaws, as amended or otherwise altered to date, certified by the Secretary, and shall be open to inspection by the Directors of the corporation at all reasonable times.


Section 6.5 Record of Amendments
Whenever an amendment or new Bylaw is adopted, it shall be copied in the Book of Minutes with the original Bylaws, in the appropriate place. If any Bylaw is repealed, the fact of repeal with the date of the meeting at which the repeal was enacted or written assent was filed shall be stated in the Book.


Section 6.6 Preparation of Guidelines for Coaches, Participants and Parents 

The Board may create, adopt and implement separate rules and/or guidelines for coaches, participants, and parents which govern the activities and responsibilities associated with participation in the activities promoted by the corporation, including, but not limited to football and cheerleading. The guidelines may be changed, on an annual basis within the same time frame set for Amendments to the Bylaws.


Section 6.7 Individual Team Fundraisers
The MYFL Board of Directors is not responsible for individual team fundraising activities or disbursement of funds. The MYFL name and its likeness may only be used with Board approval.


Article 7 Receipt, Investment, and Disbursement of Funds

Section 7.1 Receipt
The corporation shall receive all monies, other properties, or both monies and properties, transferred to it for the purposes for which the corporation was formed (as shown by the Articles of Incorporation). However, nothing contained herein shall require the Board of Directors to accept or receive any money or property of any kind if it shall determine in its discretion that receipt of the money or property is contrary to the expressed purposes of the corporation as shown by these Articles.


Section 7.2 Investment
The corporation shall hold, manage, and disburse any funds or properties received by it from any source in a manner that is consistent with the expressed purposes of this corporation.


Section 7.3 Disbursement

Any disbursement of corporation money or property over $500 shall be made until it is first approved by majority vote of the Board.  However, the Directors shall have the authority to appropriate specific sums to fulfill the objects and purposes for which the corporation was formed and to direct the officers of the corporation from time to time to make disbursements to implement the appropriations.


Section 7.4 Execution of Checks, etc.
All checks, drafts, demands for money and notes of the corporation, and all written contracts of the corporation shall be signed by the officer or officers, agent or agents, as the Board of Directors may from time to time by resolution designate. All checks and demands for money must be accompanied by an MYFL authorized form and approved by the MYFL Board of Directors.


Section 7.5 Refund Policy
The registration fee is a donation towards the operation of MYFL, and as such NO REFUND will be provided. The only exception to this policy is a doctor’s note from a certified doctor stating the child cannot participate before the 1 game of the year or if approved by a majority vote of the Board.


Section 7.6 Scholarships/Registration
Registration fees shall be determined by the BOD and are subject to change from year to year. Proof of Free or Reduced School Lunch Program must be submitted to be considered for scholarship. Proof for scholarship must be provided prior to first game. Any account balance is to be paid in full by August 1st; participants not having paid in full will not be allowed to register the following season until all dues are paid. The deadline to register a participant will be the published registration cut-off date. Uniforms and Equipment may be withheld if balance is not paid. The MYFL Board of Directors reserves the right to review a Scholarship application and reject with majority vote.


Article 8 Coaches

Section 8.1 Football Coaches 

(a) All persons interested in applying for a FOOTBALL coaching position will be accepted and reviewed by the Board. The Head Coaching positions will be selected by the Board. All Assistant coaches will be chosen by their Head Coaches. The Head Coach reserves the right to remove an Assistant Coach, Team Mom/Volunteer from the team or position of authority at his/her discretion. ALL FOOTBALL COACHES WILL UNDERGO A CRIMINAL AND LOCAL BACKGROUND CHECK. Upon receiving the criminal
background checks, it is at the discretion of the Board of Directors to disqualify any application by majority vote of the Board. A signed Coaches Guidelines must be on file with MYFL and followed or disciplinary action may or will be taken. If the coach fails the background check he/she cannot coach or volunteer for in MYFL or BVFA. All MYFL coaches must have a current USA Football Heads Up certification. Team will not be allowed to practice with helmets and shoulder pads on until all coaches have completed certification. Failure to do so will result in loss of league approved badge or coaching position. All Head and Assistant Coaches must attend a yearly coaches meeting as set by the Town Representative.


Section 8.2 Cheerleading Coaches
(a) All persons interested in being a CHEERLEADING Coach will apply with MYFL. All Head Coaching positions will be filled at the discretion of the B.O.D by a unanimous vote. ALL CHEERLEADING COACHES WILL UNDERGO A CRIMINAL AND LOCAL BACKGROUND CHECK. Upon receiving the criminal background checks, the B.O.D reserves the right to disqualify any application. Cheer coaches must be 18 years of age. If the coach fails the background check he/she cannot coach or volunteer in MYFL or BVFA. Only two Cheer Coach positions per team will be given badges and allowed on the sidelines.


Article 9 Cheerleading

Section 9.1Ages                                                      

(a)   Cheerleaders will be 3 years through 12 years old.                        

1.       Any child who will before (3) years old on or before September 1st .

2.       Cheer Coaches must be at least 18 years old.


Article 10 Dress code

 

  1. (a)  Football and Cheerleaders uniforms will be approved and ordered by the B.O.D.

  2. (b)  Any change in Football and Cheerleader uniform must be approved by majority vote of B.O.D.

  3. (c)  Head Coaches, Assistant Coaches, and Cheer Coaches are required to wear coaches’ shirts approved by the Board of Directors

    and badges. Failure to wear either will result in the coach not being allowed on the field during the game.

  4. (d)  Uniforms are to be Blue, Black, and White with an accent of red; majority color being blue.

 


Article 11 Tackle Football rules
Please visit www.bvfootball.org for all Tackle Football Rules.

Article 12 Flag Football Rules
Please visit www.bvfootball.org for all Flag Football Rules.

Article 13 7on7 Football Official Rules
Please visit www.bvfootball.org for all 7 on 7 Football Rules.


Article 14 Draft Rules
A. A Head Coach will be allowed to “lock in” his (8) captive players based on Head/Assistant Coaches. Only a Head Coach may “lock

in” a player if he/she does not have a child participating in MYFL Football. Only if said player is no longer a participant in MYFL or if he/she elects to move to another team, may the Head Coach be allowed to “lock in” another player as part of the allowed (8) captive players.

 

 

 

  1. Only the Head Coach and one of his/her assistants will be allowed to attend the draft selection process

  2. Each division will be moderated by at least 2 Board members

  3. The Town Rep will monitor the entire draft selection process except for the division in which he/she is Head Coach; another Board member must serve as a Board moderator in the Town Rep's place

  4. The Town Rep will make the final decision if there are any disputes and/or disagreements between the coaches or Board moderators

  5. For each division, there will be a lottery drawing to determine which team picks 1st, 2nd, 3rd and so forth (depending on the number of teams for each division)

  6. All teams in the 1st round will have only one pick each

  7. Teams will be allowed a maximum of 2 alternating picks each for the 2nd round

  8. Teams will be allowed a maximum of 3 alternating picks each for the 3rd round and every round there after (the actual number of picks will depend on the size of each individual team) until eventually all the registered players for that division are selected

  1. Each team will draft by age until maximum allotment determined by Town Rep and Registrar are met

  2. Allotment of time for each division's draft will be a maximum of one hour each

  3. Each team's Head Coach will have a maximum of 60 seconds to announce the name of their specified selection(s)

  4. Trading picks will be handled on a coach to coach basis that must be presented to the 2 Board moderators before the trade becomes recognized as an official trade

  5. If all the registered players are not drafted within the hour, the Board moderators will randomly assign any remaining players to designated teams

  6. The Bantam division will start at a specified official time and location with a 15 minute intermission before the Minor division and Major division draft selections begin

  7. The Bantam, Minor, and Major division draft selection process will be monitored by a minimum of 2 Board moderators for each division

  8. The selection of cheerleaders by the Cheer Director and Assistant Cheer Director will begin approximately 15 minutes after the conclusion of draft selection process of the Minor division and/or Major division

  9. Definition of Team Core – Played with team/head coach in previous year/season.  

 


Article 15 Dissolution  

On Dissolution of this corporation, the Board of Directors shall cause the assets herein to be distributed to another corporation with purposes similar to that identified in the Articles of Incorporation, and Article 2 of these Bylaws.


Article 16 Social Media

Midlothian Youth Football League. (“MYFL”) recognizes the importance of the internet in shaping the public’s perception of our organization. MYFL also recognizes the importance of our Board members, executive directors, special committee members, coaches & volunteers in leading and setting the tone of social media interactions in a manner that advances MYFL’s mission and goals.
This Social Media Policy applies to all Board members, executive directors, special committee members, coaches & volunteers. This Social Media Policy applies to all social media content posted by MYFL Members in their professional capacity to the extent such content is related to MYFL.



Certificate of Secretary

I, the undersigned, being the Secretary of M.Y.F.L., Inc., hereby certify that the above Bylaws consisting of 13 pages were adopted as the Bylaws of this corporation pursuant to Majority vote of the Board of Directors, effective as of April 25, 2019. The Bylaws are, as of the date of this certification, the fully adopted and existing Bylaws of this corporation.

IN WITNESS WHEREOF, I have set my hand this April 25, 2019

Brad Kemp
Mary Walters
Original signed by Mary Reynolds M.Y.F.L., Inc. Secretary 2018